Page 92 - Handbook: Postgraduate (PhD) 2015 2016

Marks and grades management

30. (1) After the final examination at the end of each semester for a course, the examiner shall
submit the course marks and grades to the Dean or the Head of department as the case may
be, who shall check and decide whether the marks and grades need to be re-assessed. The
original marks and grades and the marks and grades, where applicable, from the outcome of
the re-assessment shall be discussed at the departmental level to obtain the final marks and
grades which shall then be reported to the Committee of Examiners through the Dean. The
final marks and grades shall be as approved by the Committee of Examiners concerned.

(2) The final grade of a course after the final examination at the end of each semester shall be
displayed by the examiner on the Faculty notice board.

(3) The Institute of Postgraduate Studies or such centre as may be determined by the University
is responsible for keeping the official records of a candidate and for issuing to each
candidate—

(a) the results of the examinations for his programme of study; and

(b) the academic record at the end of his programme of study.

Admission as a candidate for examination

31. A candidate shall not be permitted to take an examination in any course or submit any thesis for
examination unless —

(a) he has registered as a candidate for the course or courses which are prescribed for the
Degree programme of study at the time of taking the examination or has registered as a
candidate for the Degree programme of study at the time of submitting the thesis for
examination, as the case may be;

(b) he has paid the prescribed fees; and

(c) where required, the Dean of the Faculty has certified that the candidate has satisfactorily
attended the required course or courses concerned.

Withdrawal from examination

32. (1) A candidate who intends to withdraw from the examination of any course that he has
registered for in a semester shall submit a written notice giving reasons for the withdrawal to
the Dean of the Faculty at least two weeks before the commencement of the examination
period scheduled for that semester.

(2) No candidate is permitted to withdraw from the examination of a course when the examination
period that has been scheduled for the semester concerned has commenced unless
otherwise permitted by the Dean of the Faculty on the basis of extraordinary reasons that are
supported by documentary evidence.

(3) No candidate may withdraw from an examination of a thesis where the thesis has already
been submitted for examination.

(4) Where a candidate has withdrawn from the examination for all the courses for which he has
registered in a semester, that semester shall be counted as part of the maximum period of his
candidature. The Senate may on the recommendation of the Faculty approve, on the basis of
extraordinary reasons submitted by the candidate that the semester concerned shall not
counted as part of the maximum period of the candidature of the candidate.

Absence from examination

33. (1) A candidate who has registered and attended a course shall take the examination for that
course if he has not withdrawn or been barred from the examination concerned.
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