Page 105 - Bachelor of Medicine and Bachelor of Surgery

Q: Where do I submit my application for “Special Consideration”?

A: You should place your form with relevant documents in a sealed envelope marked “Confidential”
and addressed to Deputy Dean (Undergraduate). You can either deliver the document to the Dean’s
office reception desk or email it to the Deputy Dean (Undergraduate) at ddu@ummc.edu.my.

Q: Who approves my “Special Consideration” request?

A: For your “Special Consideration” request, the Deputy Dean (Undergraduate) will consider your
application for approval. You will be notified by email of the outcome.

Q. What do I do if I want to take a few days off for personal reasons other than illness or
misadventure?

A: Prior to your anticipated absence, you should download and fill in completely a “Short Leave of
Absence” form available on the Faculty of Medicine, University of Malaya website at
http://medicine.um.edu.my. If your anticipated absence involves one or more Clinical School days, you
must ask the Deputy Dean (Undergraduate) to endorse the form. The Deputy Dean (Undergraduate)
may refer you to the clinical discipline coordinator if your anticipated absence is considered to be
inappropriate or causes you to miss a critical teaching session for which catch-up will be impossible. If
your anticipated absence involves one or more PBL sessions, you must ask your PBL Coordinator to
endorse the form. The PBL Coordinator may refer you to Deputy Dean (Undergraduate) if your
anticipated absence is considered to be inappropriate. The Medical Education Research and
Development Unit (MERDU) monitors students’ absenteeism. If a student takes off excessively, he/she
will be placed on a register of “Students at Risk of Failing”. Depending on the reason for absence, the
student will be counselled by the appropriate senior staff member. All students are reminded of the
conduct expectations set out in the UMMP Statement of Expectations.

Q: Am I expected to be in the campus if I do not have any formal teaching sessions?

A: Learning medicine requires full commitment and participation of students in all formal teaching
sessions offered. In addition, free slots are made available on the timetable for students to undertake
self-directed learning. Students are therefore expected to be available during all these sessions should
additional time be required to include extra teaching activities, if required. Therefore, holidays are
marked clearly on the calendar and these are the only protected vacation period allowable. Requests
to make changes for classes during the academic year will NOT be entertained.

Q: How and where do I submit a short leave of absence application form?

A: Because the completed form is (and will be kept) confidential, you should place it in a sealed
envelope marked “Confidential” and addressed to Deputy Dean (Undergraduate). You can either
deliver the form to the Dean’s office reception desk or email it to the Deputy Dean (Undergraduate)
at ddu@ummc.edu.my.

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