Page 76 - Handbook: Postgraduate (PhD) 2015 2016

7. (1) A candidate shall attend all programmes of instruction and research in respect of the
programme of study he is attending except where the candidate has been granted medical or
maternity leave by a registered medical officer or has been given leave of absence by the
Dean of the Faculty concerned.

(2) A candidate may with the approval of the Faculty undergo a part of the programme of study at
another institution.

Withdrawal

8. (1) The following provisions shall apply to any withdrawal from any course:

(a) “A withdrawal from any course” means withdrawal from one or more courses in any
semester. Notwithstanding that, a candidate is subject to any prescribed minimum
credit hours for any normal semester.

(b) A candidate may withdraw from a course not later than the seventh week of lectures
of any normal semester or the second week of lectures of the special semester.
Such candidate shall not be liable to pay any fees and his course record shall be
expunged.

(c) A candidate who withdraws from any course after the second week of lectures but
before the seventh week of lectures of any normal semester shall be liable to pay all
the prescribed fees and shall be given the grade W for the course concerned.

(d) A candidate shall not withdraw from any course after the seventh week of lectures of
any normal semester or after the second week of lectures of any special semester
unless otherwise permitted by the Dean of the Institute of Postgraduate Studies or an
officer as may be designated by the University pursuant to a written application by the
candidate made through the Dean of the Faculty.

(e) An application to withdraw will only be considered on the basis of emergencies
supported by relevant documentary evidence or on medical grounds supported by a
medical report issued by a registered medical officer.

(f) Where the application is allowed, the course concerned shall be given the Grade W.
All prescribed fees shall remain liable to be paid.

(g) Where the application is not allowed, the candidate shall be required to continue with
his candidature with respect to the course concerned. A candidate will be given the
Grade F if he does not attend the course and does not sit for the examination that is
held at the end of the semester concerned.

(h) No candidate is permitted to withdraw from a course on any or all of the following
grounds:

(i) The performance of the candidate is not satisfactory for any of the courses;

(ii) Insufficient preparation for the course concerned; or

(iii) Dissatisfaction with any of the courses.

(i) A candidate is not permitted to withdraw from any of the courses once the
examination period has commenced.

(2) The following provisions shall apply in relation to any withdrawal from a semester:

(a) “Withdrawal from a semester” means withdrawal from all registered courses or
programme of instruction or research for the semester concerned. The candidate is
only permitted to withdraw from any semester after he has attended the programme of
study for at least one semester. The Faculty may in certain circumstances permit the
candidate to withdraw from any semester.

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