Page 77 - Handbook: Postgraduate (PhD) 2015 2016

(b) Any application for withdrawal from a semester may be approved by the Faculty
provided it is received before 12.00 noon on the Friday of the seventh week of the
semester concerned.

(c) Any candidate whose application to withdraw from a semester before 12.00 noon on
the Friday of the seventh week of the semester —

(i) shall not be required to pay any course fees; and

(ii) the registration record of the semester concerned shall be expunged.

(d) A candidate is not permitted to withdraw from a semester after 12.00 noon on the
Friday of the seventh week unless otherwise approved by the Deputy Vice-Chancellor
on an application made in writing by the candidate through the Dean of the Faculty.
An application on the grounds of emergency will only be considered if supported by
relevant documentary evidence or on medical grounds if supported by a medical
report that is issued by a registered medical officer.

(e) If the application is approved, the course concerned shall be given Grade W. The
prescribed fees remain liable to be paid.

(f) If the application is not approved, the candidate shall be required to continue with his
candidature for the semester concerned.

(g) A candidate is not permitted to withdraw once the examination period has
commenced.

(h) The maximum period a candidate may be permitted to withdraw from a semester is
four normal semesters for the duration of the period of candidature whether on a
continuous basis or otherwise, except with respect to the last semester of the
candidature.

(i) Except for medical reasons that are supported by medical report from a registered
medical officer, the period of withdrawal shall be counted as part of the maximum
period of candidature.

(3) The following provisions shall apply in relation to any withdrawal from a Degree programme of
study:

(a) Any application to withdraw from a Degree programme of study shall be made in
writing through the Dean of the Faculty to the Dean of the Institute of Postgraduate
Studies or such officer as may be determined by the University; and

(b) Any decision with respect to a withdrawal from a Degree programme of study shall be
final.

PART IV
PAYMENT

Fees and other payments

9. (1) A candidate shall pay all fees and other payments due to the University at the time of
initial registration or at the time of renewal of candidature except where he has been
exempted from any fee or payment or both fee and payment.

(2) A candidate who intends to pay any fee or other payments to the University by installments
shall apply to do so using the prescribed forms obtainable from the Institute of Postgraduate
Studies or any other centres as may be determined by the University.

(3) A candidate who fails to pay any fee or other payments or any part thereof or any payment
due to the University shall not be permitted to sit for any examination of the Degree
programme of study.
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