Page 16 - Accreditation Manual for Program Owner -300424

Accreditation Manual for Program Owner

a) Briefly inform them the purpose of this visit and give them key information such as the date, time
venue, link (online) of the interview session.
b) List of interviewees and their background and working experience (to pass this information to QMEC
at least 7 days before the visit)
5. Get permission to visit facilities (in the PTj: i.e. library, labs, etc.)
6. Appoint a liaison person for the panel. Pass the name and contact to QMEC within 3 working days before
the visit. May need to prepare a standby liaison person in case of emergency.
7. Prepare all the extra evidences (whether hardcopy or softcopy).
a) Hardcopy: Put on tables and label properly
b) Softcopy: Prepare laptops and also print out a summary of contents.
8. Prepare Information kit to give to the Panels ((i) softcopy should be sent to QMEC 3 working days before the
visit. (ii) Hardcopy to be printed and make available in the meeting room (departmental level))
a) Map (containing location of (i) the opening ceremony (faculty level) and meeting/ interview room
(departmental level), (ii) Reserve parking lot, (iii) Name and contact number of the liaison person).
b) Schedule
c) Presentation slides
d) List of interviewees and their background/ working experience.
9. Confirm venue of the opening and ensure all the top management of the faculty is present (Important
members include, Dean, Deputy Dean of Academic, Head of Department for the relevant programme and
Programme Coordinator for the relevant programme).
10. Confirm the meeting venue/ interview room.
a) Should have facilities such as internet, printer, and stationeries.
b) Extra evidences (item 7)
c) Hardcopy information kit (item 8)
d) Free flow refreshment (E.g. water, coffee & tea, biscuits, sweets, etc.)
11. Prepare refreshments and lunch.
12. Make sure the surroundings are clean and safe.
13. Ensure the internet connection is stable.
14. Make sure the technical person is well versed with digital stuff is present to give technical support.
15. Ensure the liaison person is competent in handling online meeting and has the ability to debug problems
when and if it occurs.

Table 3.2: Category and criteria for stakeholders interview (Information concerning the stakeholders should be
given in the format as shown in Appendix 3.1
Category Criteria Number
Academic Staff List of all the academic staff involved in teaching. 5 -10 staff
Depending on number
of staff
Students List of all the active students for the Programme
The Panel of Assessors may choose the students 3 days before the date of visit. 5 - 10 students

Alumni Alumni in the following category:
# Graduate within 2 years 2 person
# Graduate within 3 to 5 years 3 person
# Graduate more than 10 years If available
Alumni currently attached to the department as a postgraduate student or staff Can have more
are discouraged. graduates.

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