Page 59 - Accreditation Manual for Program Owner -300424

Guidelines for Preparing and Submission of the Programme Accreditation Report

To write Evidence/Appendix P F R
6.4.1 Must have appropriate Briefly describe retention, 1) Pengurusan fail & rekod UM (AK/ √ √ √
policies and practices preservation and disposal of Policy)
concerning the nature, content student, academic staff and
and security of academic other academic records.
records. Table showing where/how 2) Sample of records (example at √ √ √

6.4.2 Must maintain student the information of admission, departmental level: may remove
records in such form as is performance, completion and sensitive/personal information)
practical and preserve these graduation is kept
records for future reference
6.4.3 Must implement policies Table showing the efforts done 3) Sample of signed Surat kerahsiaan √ √ √
on the rights of individual to ensure individual privacy 4) Picture [Secure location for √ √ √
privacy and the confidentiality of and confidentiality of records. confidential records (with CCTV, access
records. control)]

6.4.4 Must continually review 5) List of PICs allowed for confidential √ √ √
policies on the security of locations (physical and/or virtual)
records. Table showing the changes in 6) Version number changes of policies √ √ √
the policy on the security of 7) Meeting minutes discussing review of √ √ √
the records. Three columns policies and how to improve
(Date/ changes made/
justification)

ODL

Reference
6.4.1 The department must have appropriate policies and practices concerning the nature, content 6.4.1
and security of student, academic staff and other academic records.

6.4.2 The department must maintain student records relating to their admission, performance, 6.4.2
completion and graduation in physical or digital format to preserve these records for future
reference.

6.4.3 The department must implement policies on the rights of individual privacy and the 6.4.3
confidentiality of records.

6.4.4 The department must continually review policies on the security of records, including the 6.4.4
increased use of electronic technologies and safety systems.

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